This guide explains how Cobot integrates with VER*FACTU, allowing you to generate and send invoices in the correct format automatically.
What is VERI*FACTU?
VERI*FACTU is the official verified invoicing system of the Spanish Tax Agency (AEAT).
It enables the creation of invoices with guaranteed traceability, integrity, and security through digital signatures and QR codes. Compatible invoicing software (like Cobot!) sends invoice information to the AEAT in real time, ensuring that invoices cannot be altered afterward. Its purpose is to strengthen transparency, reduce fraud, and standardize tax compliance for businesses and professionals.
VER*FACTU supports two operating modes:
Self-storage mode – Invoices are stored within your own invoicing system, but they must still comply with all VERI*FACTU integrity requirements.
Submission mode – Invoices are transmitted directly to the Spanish Tax Agency (AEAT).
Cobot implements and supports Submission mode (2).
💡 The moment you send your first invoice to the AEAT, all other invoices for that year must be processed through VERI*FACTU.
Setting Up VERI*FACTU in Cobot
To enable VERI*FACTU and have your Cobot invoices automatically sent to the Spanish Tax Agency (AEAT), simply follow these steps:
1. Add your NIF
Go to Setup » Invoice Settings » Add your NIF.
IMPORTANT NOTE
Ensure that the name, company, and NIF entered in your Invoice Settings exactly match the information registered with the Spanish Tax Agency (AEAT). If they do not match, your invoices will not be sent to the AEAT.
2. Upload Your Digital Certificate
Afterwards, scroll down to VERI*FACTU » Click on Upload your electronic citizen certificate.
Upload your Certificate and enter your password.
Click on Guardar (Save)
3. Activate Invoice Submission
Once you've uploaded and saved your Digital Certificate, you can activate the invoice submission on the same page by clicking on Habilitar (Activate)
IMPORTANT NOTE
Once invoice submission is activated, Cobot will automatically send all newly generated invoices to the Spanish Tax Agency (AEAT).
How Invoices Will be Sent to the Spanish Tax Agency (AEAT)
The name or company your members enter must match exactly the one registered with the Spanish Tax Agency. If it does not match, their invoices will be rejected.
Invoices must always be sent in chronological order. If an invoice cannot be sent (for example, due to an invalid tax ID or a system issue), Cobot will stop sending invoices until the issue is fixed.
You can retry sending the invoice using the retry link in the error activity of the invoice.
Beta Test Until the End of the Year
Cobot will offer a VERI*FACTU beta testing period until December 31.
During this beta phase, invoices will be sent only to the VERI*FACTU test environment. This means no invoices will be transmitted to the Spanish Tax Agency (AEAT) until production delivery begins on January 1, 2026.
Each invoice will display one of the following statuses:
Success – The invoice was sent to the Spanish Tax Agency (AEAT) successfully.
Warning – The invoice contains information that may be useful but does not require action.
Error – The invoice could not be sent to the Spanish Tax Agency (AEAT) and requires action to resolve.
We recommend resolving errors right away to ensure smooth processing. Warnings are optional and informational only.
💡 Your members will not notice any changes on their invoices until January 2026, when QR codes will start appearing.
Next Steps
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