Cobot's booking calendar is a shared, real-time calendar that allows both admins and members to reserve resources such as meeting rooms, desks, and equipment. For a full overview of how the booking calendar works, check out Cobot's Booking Calendar guide.
If the original booking member wants to invite additional people, such as colleagues, clients, or guests who are not part of the booking themselves — they can do this with a few simple clicks!
Inviting Participants to a Booking
Both members and admins can invite additional participants to a booking directly from the booking form. Go to Calendar » New Booking » Add Participants.
Enter the email address(es) of anyone you'd like to invite.
Include a personal message alongside the invitation.
Once you click on 'Book Now', each participant will receive an email notification containing your message along with the full booking details (resource, date, time, and location).
Customizing the Invitation Email
You can customize the email template sent to invited participants under Customize » Emails » "Invited to new booking."
From here, you can tailor the wording and formatting of the invitation email to match the tone and branding of your space.
To read more on automated emails, click here.
💡 Pro Tip💡
Make sure your business details, including your address and contact information, are filled out so that invited participants know exactly where to go.
You can add these details directly in the invitation email template, or update them at any time under Setup » Basic » Profile.