Cobot's booking calendar lets admins and members reserve resources like meeting rooms, desks, or equipment. You can charge for bookings, let members book for free, or set up member plans that include booking credits.

Want visitors or non-members to book your resources too? Check out the External Bookings add-on.

Cobot gives you a few ways to look at your bookings.

Go to Calendar » Calendar for the standard view. Here you can switch between day, week, and month.

Go to Calendar » Timeline to see all your resources laid out side by side across the week, so you can spot gaps and overlaps at a glance.

The timeline view has handy filters and resources are grouped by type.

In either view, hover over a booking to see its details, like the member's name and any Booking Extras they've added, such as catering or equipment.

Set up Booking Extras under Products » Products & Services.

As an admin, you can create a booking for a member, for a visitor, or for yourself.

Go to Calendar » Calendar, then either double-click the day and time you want the booking to start, or click New Booking in the top right corner.

In the form, you can:

If you use the External Bookings add-on, you can create a booking for a visitor from the External Booking Dashboard. This comes in handy when:

To create one, go to Calendar » External Bookings and click New External Booking. Choose a resource, date, and duration, and Cobot calculates the price automatically based on your resource settings.

Add any Booking Extras, like catering or equipment. Then add the visitor's details, either by typing them in or picking an existing contact from the drop-down, which fills in their name, email, and billing address for you.

Click Create Booking and Cobot adds it to your calendar and generates the invoice.

Learn more about External Bookings here.

Recurring bookings are a great way to build steady revenue, since members who book the same slot every week keep coming back.

To set one up, click Repeat in the booking form before clicking Book Now. Choose how often it repeats (daily, weekly, monthly, or yearly), then set how many times it should happen or when it should end.

Cobot checks the new booking against everything already on your calendar. If a date is already taken, Cobot lets you know and skips just that date, so the rest of the series still gets created.

Charges only apply once each booking actually takes place. Right now, only admins can create recurring bookings.

As an Admin, you can cancel any booking at any time. Members can only cancel their own bookings before the booking's start time.

To cancel or delete a one-off booking, go to the calendar » click on the booking » Delete Booking.

To edit it, click Edit. Cobot updates the member's account to reflect the new total.

You can cancel just one date in a recurring series without affecting the rest of the series, or delete the whole series at once.

It is possible to edit some details in a recurring booking, like the comments, but it is not possible to edit one booking in a sequence. Instead, delete the booking (or the relevant date, or the whole series) and create a new one with the changes you need.

Members book their own resources from the Bookings tab in their member portal. There, they can see an overview of their upcoming and past bookings, and create new ones.

Prices in the booking screen automatically reflect their plan, including any booking credits they have.

Members can only book resources that their plan and settings allow.

To see a member's past and upcoming bookings, open their member profile under Manage » Members and go to Bookings & Access » See Bookings.

For a bigger picture view across your whole space, go to Analyze » Bookings for general booking statistics.

Block off your calendar for holidays, renovations, or closures, and let members and visitors know when you're open. This way, nobody shows up to a locked door.

Learn how to set up open hours and calendar blockers here.

Want to limit certain equipment or rooms to specific members only, like premium plan holders? You can restrict access on a member by member basis.

Go to Manage » Members, click the member's name, then go to Bookings & Access » Manage Resource Access and check Member only has access to selected resources. From there, deselect any resource you don't want that member to book. Cobot hides those resources from their member portal.

As an admin, you can still book any resource for any member from Calendar » Calendar, even ones they don't have access to themselves. That booking still appears on the calendar, shows up in the member's booking history, and gets charged as normal.

Print a QR code and place it outside a meeting room or resource so members can book it right there on the spot. Link the code to your member facing booking page to make this work.