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Connecting Cobot to ezeep Blue

Connect Cobot to ezeep Blue to optimize and track printing in your space.

Laura avatar
Written by Laura
Updated over a month ago

ezeep is a cloud-based printing solution that makes printing easy, secure, and accessible from any device—without the need for local printer drivers or complex setup. Designed for flexible work environments like coworking spaces, ezeep Blue lets members print directly from their laptops, tablets, or phones, whether they’re on-site or working remotely.
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By integrating ezeep Blue with Cobot, you can automatically grant printing access to your members, making printing one less thing to worry about.

Before you get started

You will need to have an ezeep account before you can connect Cobot with ezeep Blue. You don't have one? Click here.

⚠️ If you are still using the Legacy integration, please reach out to service@ezeep.com or helpdesk@ezeep.com. The Legacy integration will soon be discontinued, but the ezeep team will help you move over to the new one! 🎉

Setting up Your Ezeep Organisation

Once you have created your ezeep account, you can configure your printers, which will be assigned to your Cobot users in a later step.

💡 If you are running more than one space with Cobot, you need to create an Organization in ezeep for each of your Cobot spaces.

ezeep Blue Dashboard displaying a 'Welcome to ezeep Blue' screen for the organization named 'Your Space'. A red-highlighted 'Create Organization' button is visible. On the left, a sidebar menu lists options like 'Connectors', 'Policies', and 'Reporting'.

Setting up Your Printing Products in Cobot

The next step towards automating your printing management is to configure your printing products and their prices in Cobot.

  1. In your Cobot account, navigate to Products » Products & Services.

  2. Add a Product for each of your printing products, e.g. Page B/W (0,75€ per item) or Colored Page (1€ per item).

  3. Choose price per item.

  4. Save your settings.

'Products & Services' section in Cobot. The main panel shows a form titled 'Add Product/Service' with fields filled in for a product named '1 Page B/W' priced at 0.75 USD, with the pricing option 'per item' selected.

Connecting Cobot and ezeep Blue

Once you have set up your printing products in Cobot, you can get started and connect Cobot and ezeep Blue.

  1. Log in to your Cobot account.

  2. Navigate to Add-Ons » ezeep Blue » Connect.

And that’s it! ezeep Blue will automatically be added to your Cobot account under Setup.

This is an image of the Cobot admin dashboard showing the Setup menu. On the left side, the vertical navigation bar is visible with options like Manage, Calendar, Products, Analyze, Customize, Setup, and Add-ons. The Setup option is highlighted. In the main panel, a list of setup categories is displayed, including Basic, Administrators, Invoice Settings, Accounting Codes, Cost Centers, Payment Methods, Wifi Integration, Member Questions, Custom Fields, Open Hours, ezeep Blue, Privacy, Single Sign-on, and Zapier. The option ezeep Blue is highlighted, showing the integration for cloud printing services.

Clicking on ezeep Blue will take you directly to your ezeep Blue portal, where you can adjust your settings to ensure members are accurately billed for their printing.

This is an image of the ezeep Blue integration interface. At the top, it says “Welcome to ezeep Blue.” The text explains that ezeep Blue lets you synchronize your members, set printing fees per plan, and automatically include printing costs on their monthly invoices in Cobot. Below, there are two large options. On the left is Printing Fee Management with an icon of a printer. It says that members can print using ezeep Blue, and administrators can manage the fees in their Cobot account. A blue button below says Go to settings. On the right is User Management with an icon of two people. It says administrators can configure user synchronization between their Cobot account and their ezeep Blue organization. A blue button below also says Go to settings.

Synching Your Printing Fees

In order to make sure your members are charged when printing via ezeep Blue, you need to synch your printing fees in the next step.

  1. Click on Printing Fee Management » Go to Settings.

  2. From a Drop-Down menu you will be able to select any charges you have previously set up under Products » Products and Services in your Cobot account.

This is an image of the ezeep Blue integration screen for Printing Fee Management. At the top, there is a note explaining that the price of one copy will be based on the unit price of the product selected, and that paper sizes not listed will be charged at the A4 price. It also explains that by selecting products, Cobot will automatically add a fee for each page printed by members synced with ezeep Blue. Below, there are tables for different paper types, including A4 and A3 in both black and white and color. Each has two columns, one for one-sided printing and one for two-sided printing. In the one-sided column, a dropdown menu is open showing options such as one page black and white, one page color, additional monitor, breakfast, catering, and cleaning fee. This dropdown lets administrators select which Cobot product is linked to each type of print job so that fees can be billed correctly.

Synching Your Members

Next, configure user synchronization between your Cobot account and your ezeep Blue organization.

  1. Click on User Management » Go to Settings » Synchronize Users.

This is an image of the ezeep Blue integration screen for synchronizing users with Cobot. At the top, there is a note explaining that you can select the plans from which to synchronize users, and that only members with active memberships in those plans will be included. Two options are shown. The first option is Sync All Plans, which would synchronize all plans in the Cobot organization. The second option, Select Plans, is chosen, allowing administrators to pick specific plans. Below, there is a list of available plans with checkboxes. The plans displayed are Paquetes de Horas, Suscripción 20 días al mes, Suscripción Anual, and Suscripción Flexible. None of the checkboxes are currently selected.

⚠️ Only your members added with name and e-mail will be considered for synchronization.

Syncing All Plans

Clicking on Synching All Plans will synchronize all your Cobot Membership Plans over to ezeep Blue.

Syncing Only Specific Plans

Alternatively, you can only select specific plans you wish to synchronize over to ezeep Blue. You will see a summary of what will happen. You can then click on Synchronize Users.

This is an image of the ezeep Blue integration screen for synchronizing users with Cobot. At the top, under Plans, the plan called Paquetes de Horas has been selected and is shown as added. A blue information box explains that once synchronization is confirmed, users from Cobot who match the selected criteria will automatically be imported into ezeep Blue. It also states that whenever a user’s membership changes in Cobot, their ezeep Blue account will be updated. In addition, users who no longer meet the criteria will be removed from ezeep Blue. At the bottom, there are two buttons: one labeled Reset Changes and another labeled Synchronize Users.

After clicking on Synchronize Users, all active members on the selected Plans will be synchronized over to ezeep Blue.

  • Under Recent Activities, you will see whether the synchronization was successful and how many members were synchronized.

This is an image of the Recent Activities section in the ezeep Blue integration. It shows a green check mark with the message “9 Users Synchronized.” To the right, it says “Finished successfully” and “Just Now,” indicating that the synchronization of nine users was completed without errors and has just taken place.

In your ezeep Blue account, you will now be able to see the synchronized members. You can see:

  • Their name and e-mail address

  • Their Role (Admin or Users)

  • Their invitation status
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This is an image of the Users and Groups section in the ezeep Blue integration for an organization called Cobot Test. On the left side of the screen, there is a dark vertical menu with options like Quick Start, Users and Groups, Printers, Connectors, Policies, and Apps and Downloads. In the main area of the screen, the Users tab is open. At the top, there is a search bar for finding users and a blue button labeled Invite User. Below that is a table with information about users. The table has columns for name, email address, role, and invitation status. The first row shows a user named Laura Tump with the email [<a href="mailto:laura@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laura@cobot.me</a>](mailto:<a href="mailto:laura@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laura@cobot.me</a>), who has the role of Admin and no problem with the invitation. The second row shows a user named Laura with the email [<a href="mailto:laur90aaa@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laur90aaa@cobot.me</a>](mailto:<a href="mailto:laur90aaa@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laur90aaa@cobot.me</a>), who has the role of User and a failed invitation status. The third row shows a user named Laura Cobot with the email [<a href="mailto:laura3902@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laura3902@cobot.me</a>](mailto:<a href="mailto:laura3902@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laura3902@cobot.me</a>), who also has the role of User and a failed invitation status. On the right side of each row there is a small pencil icon for editing the user details.

Clicking on the Edit symbol next to the user will give you additional information as well as allow you to assign specific printers.

This is an image of the User Information window inside the ezeep Blue integration. The window has three tabs at the top labeled Information, Groups, and Printers, with the Information tab currently open. The form shows details for a user named Laura Cobot. The first name field contains Laura and the last name field contains Cobot. The email field shows [<a href="mailto:laura3902@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laura3902@cobot.me</a>](mailto:<a href="mailto:laura3902@cobot.me" rel="nofollow noopener noreferrer" target="_blank">laura3902@cobot.me</a>). The role field is set to User, and the invitation status field says Failed. There is an empty box for a billing code. At the bottom, there is an ezeep ID displayed as a long string of numbers and letters, with a small option to copy it. In the lower right corner, there are two buttons, one labeled Cancel and the other labeled Done.

This is an image of the User Information window in the ezeep Blue integration with the Printers tab open. At the top, there are three tabs labeled Information, Groups, and Printers, and the Printers tab is highlighted. Below, there is a search bar labeled Search Printers. The screen shows a list of available printers, each with a checkbox to select it. The printers displayed include Brother HL-J6010DW, Brother HL-L8350CDW series, and Brother MFC-J6947DW. Under each printer name, the location is blank but the connector is listed as TPHub-d2067e-cobot. At the bottom of the window there are two buttons, Cancel on the left and Done on the right.

⚠️ You will need to assign at least one printer. If no printer is assigned to your member or their group, they will not be able to print.

Users and Groups

Instead of manually assigning printers to individual members, you can also create Groups with specific printer permissions in ezeep. This way, you can e.g. sync all Cobot members on plan 'Premium Membership' over to the group in ezeep which allows them to use all printers, while 'Basic Membership' members only get access to one printer.

This is an image of the Users and Groups section in the ezeep Blue integration for a coworking space called Your Space. On the left side, there is a dark vertical menu with options such as Quick Start, Users and Groups, Printers, Connectors, Policies, Apps and Downloads, Reporting, Automations, and Settings. The Users and Groups option is highlighted. In the main part of the screen, the Groups tab is selected at the top. A search bar appears below, followed by a blue button labeled Add Group. The table beneath shows a list of groups that have been synchronized from Cobot. The groups displayed are Basic Membership, Company Plan, Employee Plan, Full-Time, and Premium Membership. Each row shows that the source of the group is Cobot, and on the right side of each row there is a small pencil icon for editing.

Members Using ezeep Blue

Once you click on Synchronize Users, your Cobot members will receive an e-mail from ezeep.

It looks like this:

This is an image of an email invitation for ezeep printing sent from a Cobot Test account. At the top, the subject line reads Printing at Cobot Test. The message begins with a short instruction telling the recipient to follow the information in the email to start printing with ezeep. The body of the email has a blue banner with the ezeep logo. Below that, the text explains that Cobot Test is inviting the recipient to use its printers through ezeep. To accept the invitation, the recipient is asked to click a link and sign in with an existing ezeep account or create a new one. The invitation link is shown in blue. The email closes with a welcoming message saying they are thrilled to have the recipient on board, followed by Happy Printing and signed by Cobot Test and the ezeep Team. At the bottom, there are icons linking to social media accounts for Facebook, Twitter, YouTube, and LinkedIn.

Clicking on the link will forward your members to a screen where they can accept the invitation. They will either be asked to sign in with an existing ezeep account or to create a new one.

💡 When creating a new ezeep account, they will just need to add their name and a password. The e-mail will automatically be the same as their Cobot e-mail address.

Once they have set up their ezeep account, they are ready to print. They can either start printing directly from the web portal or download the ezeep printing app.

This is an image of the ezeep portal displayed on a smartphone. At the top of the screen, the browser bar shows the website address app.ezeep.com. The main part of the screen is a welcome message in a purple and blue pop-up window. It says “Welcome to your ezeep portal” followed by the instruction “Enable your Printer.” Below the text, there is a large toggle switch that can be turned on or off. At the bottom of the window, there is a checkbox with the option “Don’t show this again” and a blue button labeled “Got it.” In the background, the Printers page is visible, and at the bottom left there is a blue button labeled “Print Now.”

Clicking on Print Now will allow them to drop a file into the browser that they easily print with ezeep.

This is an image of the ezeep Blue web portal on a smartphone. The browser bar at the top shows the address app.ezeep.com. The page displayed is titled Print Now. In the center of the screen, there is a large white box outlined with a dashed border. Inside, there is a blue icon with an arrow pointing into a square. The text below says “Drop a file here into the browser or select a file to print with ezeep Blue.” The words “select a file” are in blue, indicating they are a clickable link.

Any printed pages will automatically be added as a charge to your members’ monthly Cobot invoice. You can see the charge by going to their profile » Invoicing » Preview Next Invoice.

  • The charge will be showing as Printing x pages- and the item you have set up under Products » Products & Services (e.g. Page B/W).

This is an image of a billing or transaction record for printing in the ezeep Blue and Cobot integration. It shows a user named Laura Jones with a charge for printing one page in black and white. The entry lists the date as May 27, 2025. On the right, the cost is shown as 79 cents, with a breakdown of 75 cents as the net amount and 4 cents as GST tax. Below the entry, there is a blue link labeled Edit Charge or Credit.

💡 A complete breakdown of all print jobs is available in Reporting in ezeep.

Next Step

Now that you have successfully connected Cobot with ezeep Blue, let's look at your Analytics.

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