Starting in September 2026, all VAT-registered businesses in France – including coworking spaces – must send and receive invoices electronically through government-approved platforms called Partner Dematerialization Platforms (PDPs).

Invoices need to be transmitted in a structured digital format, not just a PDF, so that data flows directly to the French tax authority (Direction Générale des Finances Publiques, or DGFiP). The goal is to modernize tax reporting, reduce fraud, and simplify VAT processes across France.

Cobot works with Pennylane as its certified PDP partner. During setup, Cobot creates a Pennylane account on your behalf. This guide will walk you through the process step by step.

Before you start

You'll need to complete 2 setup steps before enabling e-invoicing:

1. Show Tax ID field on sign-up

French e-invoices require recipient tax information. So companies or self-employed customers need to add their Tax ID. In order to collect your customers' Tax ID:

Go Customize » Features » Sign-Up.
Activate Show Tax ID on member sign-up and Show Tax ID for on-demand purchases.

💡 You can rename the Tax ID field under Setup » Invoice Settings.

Invoice Settings page showing the custom label field for the Tax ID field (e.g., TVA)

⚠️ Important Notes

For members who are small businesses without a Tax ID, you need to collect their SIREN number instead of a Tax ID.

In order to collect the SIREN number, create a custom field called "SIREN number". More details on custom fields.

2. Complete your invoice sender address

French E-invoicing requires separate address fields. If you still used the single combined field, you'll need to re-enter your address in the separate fields.

Go to Setup » Invoice Settings » Invoice Sender Address.
Fill out the empty fields.
Save.

Setup » Invoice Settings » Invoice Sender Address form with fields for street, postal code, city, and country.

⚠️ Important Note ⚠️

E-invoices can't be generated without a complete invoice sender address.

Enable E-Invoicing in Cobot

1. Configure your e-invoicing credentials

Go to Setup » Invoice Settings
Click Configure your e-invoicing credentials

E-Invoicing France settings in the Invoicing Setup Settings in Cobot. Option to configure e-invoicing credentials to enable Cobot to send e-invoices to the French tax system.

3. Fill out your company details.

💡 The company details added under Facturation électronique will be used to create your Pennylane account in the next step. Make sure everything is added correctly!

The Invoice Settings page in Cobot's Setup section for a coworking space based in France, showing the e-invoicing credentials form with company detail fields and a Save button.

2. Create your Pennylane account

Once you have saved your company details, click Se connecter avec Pennylane

Cobot e-invoicing settings page with the 'Se connecter avec Pennylane' button to begin account setup.

Afterwards, you will be forwarded to Pennylane.

If you already have a Pennylane account: Log in with your credentials.
If you don't have a Pennylane account: Create a new account

Pennylane account creation or login form

Once your Pennylane account is set up, you can turn on e-invoicing in Cobot by clicking Activer.

Button to enable French e-invoicing. Warning that Cobot will automatically submit all invoices to the e-invoicing system upon generation.

Once connected, Cobot will handle the transmission of invoices to the tax authorities automatically.

Important Notes

Once you enable invoice sending, Cobot will automatically submit invoices to the e-invoicing system after they're generated.
If you wish to disable e-invoicing, click on Désactiver.

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Activate French E-Invoicing in Cobot