SALTO KS is a smart lock solution for your space. They offer cloud-based access control for any company type or size, perfect for coworking and flexible workspaces.
Give your members access to certain areas of your space, and configure your meeting rooms to only be accessible when a booking is created.
Let's get started!
STEP 1: Set Up Your Plans and Add Members in Cobot
You will connect your members to SALTO KS from Cobot, so create your plans and add your members to Cobot first. Think about which plans in Cobot should be associated with locks in SALTO KS.
Pro tip: Make a list of all plans and their access rights before setting up your SALTO KS account to make the process easier.
For example, You may wish to give 'Drop In' members access to the front door, Monday to Friday, but 'Full Time' members access to all doors in your space 24/7. These are defined as ACCESS GROUPS in SALTO KS.
STEP 2: Set Up Your SALTO KS Account
Before connecting your accounts, you need to have the following set up in your SALTO KS account:
At least one "Site" (this is the name you give your property in SALTO KS)
Physical Locks installed on your doors (set up by the SALTO KS team)
Access Groups (allow you to set up restrictions based on doors, times, or days of the week. These should match your Cobot plan names where applicable)
"Tags" to assign to your members (physical key-fobs with unique ID numbers. Members will use them to enter your space and are purchasable from SALTO KS)
STEP 3: Connect Cobot to SALTO KS
Once you have done the above, you can now connect your two accounts:
1. Log in to the Admin side of your Cobot account
2. Click on Add-ons » Available Add-ons » SALTO KS » Get Started » Connect to SALTO KS
3. You will be redirected to the SALTO KS page; log in using your SALTO KS credentials
4. You will be redirected to a permission request screen. Check all boxes and click on 'Yes, Allow.'
5. Click on 'Connect to Salto' and choose your SALTO KS Site from the dropdown.
6. Click on 'Configure Site.' You will be redirected back to the new section in your Cobot navigation menu (under Manage » Salto), where you can:
Before you start adding members, you need to map your resources. This only applies if you have locks installed on the resources that appear in your Cobot booking calendar under Bookings » Resources.
To keep things clear, name your locks in SALTO KS the same as the Resource it is mounted to in Cobot.
Check the resources you would like to connect to the booking calendar and click 'Save.'
Anyone (members and Admins) who make bookings in Cobot will only be able to access that resource on the date and time of their booking. Easy!
You can see Cobot bookings in your SALTO KS account under 'ACCESS' and are defined by 'Cobot' followed by a string of numbers. fThese are temporary access groups defined by the booking the member made in Cobot.
When you click on that number, it will show you the name of the member who has made a booking, the lock they have access to, and the time frame associated with the booking in Cobot.
If you DELETE the booking in Cobot, the member's access will also be removed in SALTO KS. Changing bookings will also subsequently change the access date and time in SALTO KS.
Editing booking Time Frames in SALTO KS will NOT change the booking in Cobot. Therefore, it is best to make any edits from the Cobot side.
STEP 4: Member Interaction
To allow your members access to locks, you need to connect them via your Cobot account. Go to Manage » Salto:
Click on Connect Members
Next to the member, you wish to give access, click on 'Connect to Salto'
Assign that member a tag
Your member will now be present in your SALTO KS dashboard under 'PEOPLE' and automatically gain the access rights you have set up. The name of the Cobot plan they are on will be the name of the Access Group they are added to.
No automated emails are sent to your members either from SALTO KS or Cobot, so you will need to inform them manually.
Pro tip: Add instructions on how the member can download your app and access your doors in the Membership Confirmation Email template in Cobot under Customize » Emails.
Check-in and Check-out report:
Member check-ins are NOT tracked in Cobot. You can see a report detailing both check-in and check-outs via your SALTO KS dashboard under 'EVENTS.'
Changing Access or Tokens:
When your member's plan is changed in Cobot, they will be moved to the corresponding Access Group in SALTO KS, meaning their access rights might change. It is a good idea to let your members know ahead of time so they are not confused when they can't access a lock they may have had rights to in the past.
If you add a member in Cobot to a membership plan NOT present in SALTO KS as an Access Group, then a new access group with no restrictions will be created. You will need to edit their access rights in SALTO KS manually.
Cobot pushes information to SALTO KS, but NOT vice-versa. This means it is best to manage your member's access from Cobot wherever possible. Removing access from members via your SALTO KS dashboard will NOT update the pairing in Cobot.
Your member's access will be automatically canceled in SALTO KS when you cancel their membership in Cobot. This way, you never have to worry about someone gaining access to your space when they shouldn't.
STEP 5: Disconnecting Your Account or Adding a New Site
Suppose you need to disconnect an existing site or connect a new site to your Cobot account. In that case, you can do so by going to Add-ons » SALTO KS and walking through the setup steps once more. You will then see this screen: