Set up public and private events, sell tickets to members and visitors, manage attendees, and handle payments.

This guide will cover:

To create a new event, go to Manage » Events » New Event.

Under Basic Settings, you could:

Once you have customized your Basic Settings, you can now conveniently choose if:

Switching on the Public Page option allows you to generate a link admins and members can use for embedding or sharing outside of Cobot. It will also publicly display the event on your Events page on your Cobot Homepage.

The next step would be to add an image, as well as a description. You can also create Tags as a convenient and practical way for your members to find similar events.

Will your event take place in meeting rooms or event spaces? Make sure they’re blocked in the Booking Calendar! Just select the resource and it will automatically block off the event time for you in the calendar.

Your members receive an automated email confirmation when they register for an event. You can add a custom message to this email.

Once you have filled out the form, you can save the event as a draft to be completed or edited later, or you can save and post the event. This will make the event visible to visitors, members, or both, depending on whether you have made the event public.

If you like, you can get an over of all events you have created under Manage » Events:

Events will appear on a separate Events tab within your member portal view. Here they can see upcoming events, look at events they have confirmed attendance to, and see all past events.

They can see the event’s details by clicking on the Event title.

Any events that are made public will appear on a public-facing Events page on your Cobot homepage:

This page will list all events with a public page, including members-only events. Similar to Drop-in Passes and External Bookings, a visitor can select the event they want to attend and go through a checkout process to purchase an event ticket.

Once they have clicked the event they want to attend, they can select the number of tickets:

When someone purchases a ticket, they can select the payment method they want to use:

If the payment is successful, they will see a success message:

Guests will receive a confirmation email. You can customize the message in the events form. Admins will also receive a confirmation email of the new registration.

Details of the purchase are stored in Cobot’s Contacts feature.

You can allow various payment methods for guests to pay for Events by updating its respective settings under Setup » Payment Methods.

To do so, simply click on the Payment Method you want to edit and click the “Enable for non-members” checkbox:

Once you do so, visitors will be able to select it as a method under “Enter payment details” like so:

You can embed many public events outside of Cobot. Go to Manage » Events » Embed Code. Copy and paste the code into any web page where you can edit the HTML such as Wordpress and Wix.

When visitors click the widget links, they’ll be taken to the public page for the event they clicked on.

At this point, visitors can buy the ticket.

You can customize its design by editing the CSS (in the top section of the widget code).

You can see a list of attendees for any event by clicking on the specific event you want under Events:

You'll then be taken to the overview page for the specific event and see your attendees in a list at the bottom:

Clicking on their name will take you to either their Member page (if their status is Member) or to their Contact page (if their status is Contact). From there, you will be able to manage further details.

This premium feature is seamlessly included in your core subscription at no extra cost; we only apply a 3% processing fee for visitor tickets, never for member tickets.

Events with no charge to visitors do not have processing fees applied.

You can find a breakdown of all processing fee payouts under Cobot Invoices » Processing Fees.

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